Welcome to the Documentation

Welcome to the comprehensive documentation for the Disbursement Voucher Tracker — a modern, web-based system for managing the full municipal government procurement and disbursement cycle.

Quick Navigation

🚀 Getting Started

New to the system? Start here:

• Introduction to the System — What the system does and how all modules connect
• First-Time Login — Access the system and understand your dashboard
• Understanding User Roles — All roles, permissions, and module access

📦 Module Guides

Complete user manuals for each module — the source of truth for all system features:

• Admin — Users, departments, directories, workflow builder, system settings
• Planning — WFPs, AIPs, Program of Work, Annual Procurement Plan
• Budget — Appropriations, fiscal year, PPMP deadlines
• Procurement — PPMP, Purchase Requests, RFQs, Purchase Orders
• BAC Secretariat — RFQ canvassing, bid entry, award, PO oversight
• Disbursement — DV creation, approval workflow, Treasury, public tracking
• Inventory — Receiving, issuance, stock cards, SEP/PPE registries

📚 Reference

• Glossary — Definitions of key terms
• FAQ — Frequently asked questions
• Troubleshooting — Solutions to common issues
• Status Guide — Understanding document statuses

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The Full Procurement Chain

Planning  →  Budget  →  Procurement  →  Disbursement  →  Inventory
 (WFP/AIP)   (Budget     (PPMP → PR →    (DV approval    (Receive &
              ceilings)   RFQ → PO)       → Payment)       Issue items)

System Requirements

• Browser: Chrome, Firefox, Edge, or Safari (latest versions)
• Internet: Stable internet connection
• Credentials: Login credentials from your administrator

tip

Use the search bar at the top of the page to quickly find any topic across all module guides.